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Recommendation reports propose potential solutions to problems and conclude by suggesting the best one. Thus, recommendation reports should be highly persuasive as one should settle on a final recommendation based on evidence and thorough research. In this article, you will receive professional recommendation report writing tips to up your game in writing these reports.
Factors to consider in writing a recommendation report
Before you get down to writing the report, ensure that you put the following factors into consideration.
- Make it as informative and as straightforward as possible
A recommendation report should inform the audience about different choices and finally provide the best choice for the audience. It should therefore be as informative as possible to help the audience in making the best choice. Where necessary, you can use graphs, figures, and tables to expound on the information you are discussing. It assists your audience in quickly following and understanding the information in your recommendation report. However, ensure that you label graphs, figures, or tables you use to ensure they make sense even when they appear in stand-alone sections.
- Have the target audience in mind
The readers of your recommendation report will significantly impact the styles and contents you employ in completing the recommendation report. Ensure that you have a prior understanding of the audience, enabling you to know the level of knowledge and facts to include in your recommendation report.
- Avoid unnecessary jargons
Use simple language that your audience will identify with instead of complex terms the audience might not understand.
- Headings and subheadings
Use strong headings and subheadings in terms of structure and organization. Proper organization will assist your audience in quickly identifying facts that you have discussed in your recommendation report.
- Logic flow
A logical progression of information is essential while writing your recommendation report. Jumping from one point to another without proper flow will make you lose the interest of your audience.
Sections that are included in a recommendation report
Discussed below is the structure of your recommendation report.
- The introduction (Executive summary)
It is a section that briefly introduces and summarizes your purpose for writing the recommendation report. It gives the reader a gist of what to expect in the report by stating the problem with enough background information. It is also a platform for you to show the analytic approach to the issue at hand.
- The problem statement
As all recommendation reports address a critical and vital issue, this tends to be an essential part of your recommendation report. The problem statement clearly articulates the problem and strongly shows the need for the solutions you will explore in the rest of the report. It gives a justification of the purpose of the report and why it is essential.
To justify the importance of your recommendations, have an in-depth understanding of the specific needs of the organization or business you are addressing. The problem statement you outline introduces the options that you will discuss in the recommendation report.
- Description of options
It serves as the heart of your recommendation report, where you have to describe several solutions to the problem you cited at the beginning of your report. Your solution ideas should be creative and properly planned, with every idea being discussed in one to two paragraphs. Discuss every idea deeply and comprehensively and provide information about how each idea solves the problem you outlined at the beginning of the recommendation report. Finally, provide specific details on how the ideas can be implemented and justify why the options are viable.
- Create an evaluation criterion for each option
After discussing the options that could solve the problem, you stated while introducing your recommendation report, outline a criterion for evaluating the possibilities. The evaluation criterion should be based on the problem statement you outlined. After drafting and justifying the evaluation criteria, assess the ability of each option to answer your criteria.
- Compare the options by category
Including a comparison of the options, you provided in your recommendation report enables your audience to compare your thoughts and refer to different conclusions. Handle this section category by category, with each class closed by finding the best option for that comparison.
- Final recommendation
After describing and evaluating your options, select the best option that suits the problem at hand. Explain why you have settled for that option and defend your recommendation with thorough proof of why you think it is the best. It would be best if you also were sensitive to the fact that some readers may go directly to your final recommendation. It means that they skip the other contents of your recommendation report hence adequately explain the most crucial conclusion that led you to that recommendation.
The conclusion in a recommendation report should reemphasize the final recommendation. After reemphasizing the final submission, give suggestions on how the audience can implement the proposal.
Sometimes recommendation reports require extensive research that can range from surveys to conducting interviews to the use of peer-reviewed journal articles. Having used outside sources, you should ensure you give credit to the author of the information by citing the sources. Citing also assists future users of your data in finding the source of the information you provided quickly. The citation style you employ should be based on the institution’s requirements.
Editing and Proofreading
After following through with the process outlined above, it is now time to make corrections in your recommendation report and ensure it fits the audience. Read through the report to correct any grammatical errors and clarify points that you might have given rough information about. Ensure also that you provide an original copy without any plagiarism. You can use our plagiarism check software to ensure that your document is unique and grammar check software to catch any grammatical errors that might have escaped your eyes. However, ensure that you read through your document after running it through a grammar check software to ensure everything runs smoothly.
Recommendation reports involve describing situations and evaluating possible solutions to a problem. Clearly stating facts eases the task for others to make decisions based on your research. This might not be an easy task to most of the students considering that one needs to find time to sit and craft a quality paper that is plagiarism free in order to get a good grade. Relieve yourself from all this pressure by choosing our Report Writing Service that provides the best reports that guarantees students good grades.